10 Tips for Conducting The cancellation of the world’s most important mobile trade fair, Mobile World Congress (MWC), due to the coronavirus in February this year made it clear that business life was about to change fundamentally. The cancellation of the MWC was follow by many other technology events. Others, such as the Red Hat Summit or Microsoft Build, were held virtually.
Just as managers have change their attitude to working from home, many are now attending or even hosting virtual events. Many are then pleasantly surprise by this format due to the audiovisual quality, good support and the exchange during and after the event. In addition, virtual events, if carrie out correctly, also bring many benefits – no long journeys or constant running back and forth.
But virtual events, especially those organize during lockdown, require different planning, skills, and new processes to ensure they run smoothly, look professional, and ensure the safety and privacy of hosts and delegates. The following ten tips can help you run virtual events:
1. Plan carefully
It is important to choose an exciting topic, have an up-to-date agenda, communicate well with all stakeholders and prepare speakers in advance. Virtual events Brunei phone number list are very good for building communities and sharing content. For follow-up, links to presentations, recordings and LinkedIn profiles of the speakers are share with the delegates.
2. Use social media
The reach of virtual events can be increase through social media. A unique event hashtag generates attention before, during and after the event. Including Twitter and LinkedIn profiles of all speakers in event communications (announcements, event website, presentation slides) makes it easier for delegates to share content and quotes.
3. Set up one-time passwords
One-time passwords ensure that only registered delegates can attend the event and that security is guaranteed. Passwords must of course not be published, not even on social networks!
4. Instruct speakers in detail
All speakers presenting from home should Cell Phone Number Database receive a detailed briefing – including tips and advice,
how the speakers look and sound best on video,
what should be shown (and not shown!) in the background,
that family members should be asked not to disturb and that background noise should be kept to a minimum (mobile phones on silent),
how to test audio and visual settings and devices (speakers’ laptops or PCs should ideally be connected via Ethernet cable rather than WLAN),
how to adjust the lighting – for example, a bright, sunny window may cast a dark shadow behind a speaker.
5. Use multiple moderators
Presenters should never moderate at the same time, as slides can easily obscure moderator controls. For events with more than 100 people, two moderators should be use. Moderators are responsible for monitoring who is attending the event, managing muting and Bulk Database unmuting, determining the optimal video layout at the right time, engaging participants, and responding to questions and answers.
6. Conduct a dress rehearsal
A dress rehearsal increases the chance of the event running smoothly. Speakers can identify (and eliminate) weak points and errors in their presentations, moderators can familiarize themselves with the video conferencing system and its functions, and the IT department can carry out a thorough check of the network and the equipment used.
